Artistic Personnel Manager

Reports to Sr. Director of Operations and VP & General Manager
Full time
Exempt

Job Purpose

The Artistic Personnel Manager’s purpose is to hire and communicate information to musicians for every service of the Orchestra of Luke’s according to our CBA with the Musicians’ Union.  In addition, the Personnel Manager is responsible for keeping the ArtsVision database current in terms of hiring and personnel information.  They also must relay all pertinent information for payroll processing to the Finance Department and Musicians’ Union in a timely fashion. The Personnel Manager attends all services by the orchestra and works as a member of the Production Department in any logistical needs.

Job Responsibilities

  • Hire and schedule orchestra personnel for each service in an efficient, and timely manner according to the OSL CBA and the guidelines of the musician committees.  Issue contracts for guest artists as needed.
  • Act in a human resources capacity for orchestra personnel.  Coordinate and maintain an open and communicative environment among musicians, and between musicians, management and the Committees.
  • Create and maintain personnel records and reports. Ensure a timely and accurate administration of payroll for all musicians.
  • Stay up to date with most recent CBA agreements, in addition to orchestra policies and procedures, and immediately bring any conflicts to the attention of management.
  • Maintain confidentiality and discretion in musician relationships; serve as primary resource for musicians on day-to-day issues.
  • Supervise and attend all services, including rehearsals, performances, recording session, and education events; ensure proper breaks and service start and end times.  Assist in any logistics as requested by the Director of Operations.
  • Update ArtsVision database with personnel information on a daily basis, as well as coordinate with database administrators on any needed improvements or adjustments
  • Develop and maintain positive relationships with musicians, conductors, and artists
  • Facilitate all chamber music schedules and the Mentorship Series.
  • Participate in the set up and breakdown of rehearsals, including chairs, stands, stand lights, and other ephemera as requested by the Director of Operations.
  • Coordinate and attend musician committees as requested.  Assist the Artistic Personnel Committee in the recruitment process and facilitate chamber readings as needed.

Qualifications

Education and Work Experience

  • Bachelor’s degree, preferably in Music or Arts Administration required
  • 3-4 years’ experience, preferably working with a professional orchestra

Other desirable skills and knowledge

  • Knowledge of orchestral music
  • Strong organization skills and a close attention to detail
  • Dedication, diplomacy and discretion
  • Ability to work under pressure
  • Ability to work independently with minimal direction and as part of a team

Working Conditions and Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role is largely sedentary in nature and is hybrid in office/remote and attendance of rehearsals and concerts. This role requires frequent sitting, repetitive wrist, hand and finger movements and occasional lifting of objects less than 20 pounds. This role will also occasionally be responsible for moving items during productions, such as chairs and equipment of up to 50 pounds. Rehearsals, concerts and events can be extremely loud.

To apply

Please send resume to Angela DeGregoria via email at adegregoria@OSLmusic.org with the subject line “Personnel Manager Position_[Your Last Name].”

No phone calls please.