Development & Executive Assistant

President & Executive Director and Vice President of Development
Full Time

Orchestra of St. Luke’s (OSL) seeks an assistant to provide administrative support to the President & Executive Director and the Development Department


As Executive Assistant:

  • Maintain President & Executive Director’s calendar, answer phone, draft correspondence, reconcile expenses, maintain files and contacts
  • Board liaison functions, including preparation of meeting materials, correspondence, meeting set up
  • Track Google alerts on Board members, compile news for newsletter
  • Organize staff events and department head meetings
  • Draft and distribute minutes for meetings between external partners, Board members, and staff

As Development Assistant:

  • Process gifts daily, including writing acknowledgements and data entry
  • Maintain donor information in Raiser’s Edge database, process reports and queries for development staff, assist in reconciling income with accounting
  • Track and reconcile development department credit card expenses
  • Manage reception and cultivation event invitations, lists, and responses
  • Front-of-house duties at concerts and events as needed; includes some evenings and weekends
  • Assist Development staff with assembling materials and research for fundraising appeals and various mailings
  • Assist in research of donors and prospects as needed
  • Maintain calendar and acknowledge board, major donors, and staff birthdays
  • Manage donor credit listing updates and communicate to Marketing team
  • Other duties as assigned

General Duties:

  • General office assistance, including back-up receptionist duties, processing mail, and answering phones
  • Scheduling and facilitating virtual Zoom meetings and events for organization as needed


  • Bachelor’s degree required
  • Minimum 1-2 years of relevant experience in an office setting required
  • High level of organizational skills, ability to prioritize and handle multiple tasks concurrently
  • Excellent communication and interpersonal skills; ability to anticipate needs; ability to work in a professional manner in an open office environment
  • Discretion
  • Superior computer skills in Word, Excel, and Outlook; technical expertise in digital communication platforms, including Teams; proficiency with Zoom; and experience with Raiser’s Edge or similar database
  • Collaborative attitude and willingness to help within the development department and across the organization
  • Knowledge of classical music is a plus


Open office, some evenings and weekend events required, travel to meetings and events.


Basic office functions


Commensurate with experience. Benefits package is very competitive, including medical, dental, 403(b), employer-paid retirement plan, and vacation, personal, company holiday (11), and sick days.


Please send cover letter and resume as PDF attachments by email to, subject line “Development & Executive Assistant_[Your Last Name].”

No phone calls please.